Pre - Conference Management

Poster design and production
Distribution of conference publicity
Dealing with enquiries
Co-ordination and processing of advance registration
Co-ordination and processing of accommodation bookings for the University and hotels
Organisation of parking facilities
Distribution of joining instructions and maps
Handling advertising
Designing conference programme
Co-ordination of abstract publication and assistance with the cover design-abstracts and programme must be supplied on disc or via email.
A secretarial/Unistaff charge per hour will be made for inputting material received in any other format.

Finance

Budget setting for registration fees and overall budget management
Management of incoming funds
Banking of all incoming funds
Invoicing companies/organisations
Management of a Short Course Account Code
Payment of invoices relating to all aspects of the conference subject to committee approval.

Delegate Information

Organisation of delegate packs
Organisation of delegate badges
Provision of local information.

Meeting Rooms

Booking meeting rooms
Co-ordination of the set-up of meeting rooms
Co-ordination of audio visual requirements
Provision of directional signs to meeting rooms.

Catering

Menu planning for all meals and refreshments, both internal and external, in conjunction with the Organisers
Update venues on catering numbers
Liaison with the Catering Department regarding special dietary requirements
Liaison regarding provision of menus and place cards.